ICPSR Membership Application

ICPSR staff members in the office at the University of Michigan

 

Application for Membership
The Inter-university Consortium for Political and Social Research
Institute for Social Research
University of Michigan, Ann Arbor

I. Purpose

This application is to establish an institutional membership in the Inter-university Consortium for Political and Social Research (ICPSR), the purpose of which is to make available the resources and services of ICPSR to scientists, scholars, and staff affiliated with the institutional membership.

 

II. Data Resources, Dissemination and Use

Data Resources. As members of ICPSR, institutions within this membership have access to the resources and services of ICPSR. Those include access to data available on the ICPSR website, to restricted data under special use stipulations, to user support, and to membership discounts for the ICPSR Summer Training Program. These resources and services are available to researchers, faculty, students, and staff at institutions affiliated with ICPSR.

Dissemination of Data.  Under terms of membership, data are for the sole use of researchers, faculty, students, and staff at member institutions for the purposes of scientific study and inquiry.  ICPSR data cannot be re-disseminated (shared) outside your institution’s community nor shall ICPSR data be posted on internal or external distribution sites for the purposes of re-dissemination. Individuals not affiliated with your institution and requests arising from commercial establishments should contact ICPSR directly for access to ICPSR data.

Responsible Use. In preparing data for public release, ICPSR performs a number of procedures to ensure that the identity of research subjects cannot be disclosed. Additionally, individual users must be responsible in their use of data by agreeing to the following:

  • To use these datasets solely for statistical analysis and reporting of aggregated information, and not for investigation of specific individuals or organizations, except when identification is authorized in writing by ICPSR
  • To make no use of the identity of any person or establishment discovered inadvertently, and to advise ICPSR of any such discovery
  • To produce no links among ICPSR datasets or among ICPSR data and other datasets that could identify individuals or organizations except when authorized in writing by ICPSR
  • To comply with the request that downloaded material not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of ICPSR
 
III. Participation in ICPSR Training Activities
 
Researchers and scholars from your institution may participate in the annual ICPSR Summer Training Program on the same terms as participants from other ICPSR member institutions. Selection of participants shall be according to guidelines and procedures established and agreed to by your institution.
Scholars from participating institutions will also be eligible for participation in any special workshops, conferences, etc., organized under the auspices of ICPSR, subject to limitations which may be imposed by funding agencies.
 
IV. Participation in ICPSR Governance
 
Scholars from participating institutions are eligible for election and/or appointment to the ICPSR Council and advisory committees. Associate memberships and data subscriptions do not carry voting privileges.
 
V. Local Representatives
 
Each member institution must designate a person known as the Official Representative (OR) to serve as the primary contact for communication between the member institution and the ICPSR staff. In many instances (highly recommended) another individual, known as the Designated Representative (DR), is also designated. Briefly, the role and responsibilities of ORs and DRs include assisting data users on campus, promoting and publicizing ICPSR resources and services, securing funding for ICPSR membership, acting as an intermediary between ICPSR and their institution for all official notices, attending and participating in the Biennial Meetings of ORs, and participating in the governance of ICPSR by nominating and approving Council representatives every two years.
 
An Invoice Recipient must also be designated. This individual will receive the annual invoice and arrange a single payment to ICPSR. Address/contact information must be kept updated at all times. The invoice recipient can be the designated OR/DR or another individual within the member institution.
 
Any change in the OR, DR, or Invoice Recipient must be made in writing (email) to ICPSR and must be from either the current OR or head of the OR’s unit or department. The notice should be sent to help@icpsr.umich.edu.
 
VI. Membership Fees
 

Fees: For US academic institutions, fees are based on the Carnegie Classification status for each institution. For nonprofit, government, and academic institutions outside the United States, and for data subscriptions, fees are determined by the institution’s size and use of data resources. The assignment of fees is based on negotiation between the joining institution and ICPSR.

Determine your membership dues here.

 
Payment of Dues. On behalf of ICPSR, the University of Michigan Business Office submits an invoice at the time membership is requested. If the request is made after the start of the fiscal period, membership fees are prorated (monthly) to the end of the current fiscal period. Thereafter, the annual membership period is July 1 through June 30, and invoices are mailed to members in April/May. Payment is expected by August 30 of the start of the new fiscal year.
 
Termination of Membership.  Notice of termination of membership is expected prior to the end of the current membership period. ICPSR prefers one year’s written notice emailed to the ICPSR Membership Director. ICPSR does not inquire with member institutions about the desire to continue membership into the next period; if no notice of termination is received, it is assumed the institution will continue and an invoice for the next fiscal year will be generated and submitted in April/May prior to the start of the next membership period.
 
ICPSR does not provide refunds of membership fees in the event that an institution has paid but desires to drop membership prior to the end of the fiscal year.
 
VII. Implementation
 
Affiliation Request Form. All institutions desiring to affiliate with ICPSR must submit the below form, known formally as the Affiliation Request Form, to implement membership in ICPSR. This form solicits local contact information at your institution. The process of establishing membership will commence upon ICPSR’s receipt of the Affiliation Request Form. Fill out the form below and click "Submit" to send the form to ICPSR.
 
Questions? Contact the ICPSR Help Desk at icpsr-help@umich.edu.
 
* = required for the form fields below.
 
Institution
Official Representative (OR)
Definition of the OR: Each member institution, including each national membership and each participant in a federation, will be represented by a locally designated person known as the Official Representative. The Official Representative is the recipient of all ICPSR materials and notices as well as the transmission point for specific data and information requests. The OR is the liaison between ICPSR and the member institution.
Designated Representative (DR) (optional but encouraged)
Definition of the DR: An additional Representative assisting data users on campus, promoting and publicizing ICPSR resources and services, securing funding for ICPSR membership, and acting as an intermediary between ICPSR and their institution for all official notices.
Invoice Recipient
This individual will receive the annual invoice and arrange a single payment to ICPSR. The invoice recipient can be the designated OR/DR or another individual within the member institution. Address/contact information must be kept updated at all times, please submit any updates to icpsr-help@umich.edu.
Indicate the Category of your Institution
For US academic institutions, fees are based on the Carnegie Classification status for each institution. For nonprofit, government, and academic institutions outside the United States, and for data subscriptions, fees are determined by the institution’s size and use of data resources. The assignment of fees is based on negotiation between the joining institution and ICPSR. See link above to determine your membership category.
Federation or National Membership
Agreement to Join Institution
A copy of the submitted application information will be sent to this email address.
Additional Information